Accounting Specialist

New York, NY

Full-Time | 35 hours/week | Monday-Friday, 9:00 AM - 5:00 PM

About This Role

Join our accounting team and play a key role in keeping our financial operations running smoothly. As an Accounting Specialist, you'll manage vendor relationships, process invoices, and support our monthly close process. This is a hands-on position where attention to detail and problem-solving directly impact the accuracy of our financial records. If you enjoy working with numbers, building organized systems, and collaborating with team members, we'd like to hear from you.

What You'll Do

Process and verify invoices, ensuring all financial data is accurate and complete before payment.
Manage assigned vendor accounts and reconcile vendor statements monthly.
Review invoices and requisitions to confirm proper approval before payment processing.
Prepare journal entries with invoice details, amounts, and accounting codes per company policy.
Calculate invoice totals, verify extensions, and apply discounts when applicable.
Maintain organized files of vouchers, invoices, and supporting correspondence for audit purposes.
Assist with month-end financial close and prepare supporting schedules for annual audits.
Clarify questionable invoice items, pricing, or documentation with vendors and internal teams.

What You'll Need

2+ years of accounting, accounts payable, or related finance experience.
Proficiency with Microsoft Excel and automated financial systems.
Strong attention to detail and ability to spot errors in financial documents.
Excellent organizational and prioritization skills.
Ability to meet tight deadlines and manage multiple vendor accounts.
Clear written and verbal communication skills to work effectively with vendors and colleagues.

Nice-to-Haves

Bachelor's degree in Accounting, Finance, or related field.
Experience with accounting software platforms.
Knowledge of bookkeeping and accounting principles.

What We Offer

Stable full-time position with consistent Monday-Friday schedule.
Health insurance coverage.
Paid time off.
Opportunity to develop accounting skills and grow within the finance team.
Collaborative team environment where your work directly contributes to organizational success.

Equal Opportunity Statement

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected characteristic.

Ready to Apply?

If you meet the qualifications and are interested in this role, please submit your resume and a brief cover letter. We look forward to hearing from you.