Accounting/Administrator

Accounting and Payroll Coordinator

We are seeking an organized, detail-oriented Accounting and Payroll Coordinator to support the financial operations of a residential community. This position works closely with onsite management to coordinate payroll, vendor invoices, resident accounts, and financial reporting.

Key Responsibilities

• Review employee timecards, resolve discrepancies, and coordinate payroll processing through ADP, including overtime, paid leave, and approved adjustments.
• Prepare payroll and labor reports and maintain documentation for payroll and workers’ compensation audits.
• Update employee insurance census information for benefit renewals.
• Review vendor invoices for accuracy, obtain supporting documentation, and coordinate coding, approval, and payment through Strongroom.
• Obtain vendor W-9s, maintain billing records, and resolve invoice discrepancies and payment inquiries.
• Review restaurant invoices and compare outsourced housekeeping invoices with attendance and hours worked.
• Assist residents with account balances, statements, payments, assessments, and billing questions.
• Process checks and coordinate deposits, account adjustments, refunds, and ownership-related account updates with Taylor Management.
• Track seasonal fund contributions and trash reimbursement submissions.
• Compile expense information, prepare staffing cost comparisons, and provide financial summaries to support budgeting and operational decisions.
• Maintain accurate records and protect confidential resident, employee, and financial information.

Qualifications

• Experience in bookkeeping, payroll, accounts payable, or a related accounting support role.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Proficiency in Microsoft Excel and financial recordkeeping.
• Professional communication skills and the ability to work effectively with residents, vendors, and management.
• Experience with ADP and Strongroom preferred.
• Experience in community association management, property management, or hospitality preferred.