SECRETARY (OA) TITLE 32

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a SECRETARY (OA) TITLE 32, Position Description Number D0832000 and is part of the IL DCSOPS, National Guard.

Duties

• As a SECRETARY (OA) TITLE 32, GS-0318-5/6, you will serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Major Duties - This is NOT an all-inclusive list: Exercise judgment in screening those which can be handled personally or be referred to other staff personnel or divisions. Personally take care of many matters and give out administrative and readily available substantive information to callers. Determine when the supervisor should be interrupted. Schedule appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance. Make arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, makes reservations, and submits travel vouchers and reports. Review outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Maintain suspense records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material.

Requirements

IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. This is an excepted service position that requires membership in the Illinois National Guard and in the military grade listed in the announcement. This is required prior to the effective date of placement. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. Must be able to obtain and maintain the appropriate security clearance of the position. Participation in direct deposit is mandatory.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.