Program Support Specialist

Summary

This position is located in the Office of the Area Director (OAD). The incumbent provides key professional level administrative services and support to the OAD and Executive Officer. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

• General Office Administration, Management and Technical Support: Provides assistance in formulating, implementing and administering established goals and priorities. Ensure resources meet program needs. Serves as coordinator for work assignments such as: Area Awards, Policies, Delegations, and Public Affairs. Arranges, promotes and organizes conference, staff training and high level meetings. Identifies opportunities for efficiencies in administrative systems and processes. Travel coordination and processing: Serve as travel coordinator Serves as a travel auditor, ensuring proper documentation and regulatory commpliance. Serve as conferences and efficient spending coordinator, ensuring compliance with applicable policies and directives. Personnel Management: Prepares all personnel actions and assures proper and efficient processing by inclusion of position descriptions, justification, and/or supporting documentation or information. Serve as Area Training Officer and the Division Registrar in the Health and Human Services Learning Management System. Provides policy guidance. Serve as Area Ethics Coordinator. Procurement: Assembles or coordinates the annual program acquisition plan and delivery to contracting. Serve as the Unified Financial Management System requestor Policies: Organizes/disseminates policies, program guidelines and procedures. Technical Writing/Editing/annual Reporting: Reviews memo, letters, technical reports, and project documents Drafts, synthesizes, and edits documents. Area Office Timekeeper: Serves as a Timekeeper Routinely maintains timekeeping reconciliations; resolving any discrepancies. Maintains confidentiality.

Requirements

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 Confidential Financial Disclosure Form required. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.

Education

This position has an education requirement. If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.